89% less request processing time · +500K SKU catalogs
Extraflow automatically processes incoming quote requests, orders, invoices and supplier confirmations. From understanding what was sent to updating your ERP.
The Problem
Orders, quote requests and supplier confirmations arrive. Someone has to read them, check the details, find the right products and enter everything into the ERP.
10 min × 1,000 requests = 167 hours/month
That's roughly one person's working month spent moving information from emails and documents into your ERP.
And as volume grows, the admin grows with it.
How it works
Extraflow receives requests from the channels your customers and suppliers already use.
It reads what was sent and understands the customer, supplier, products, quantities, prices and dates involved.
Extraflow checks the request against your product catalog, customer data, purchase orders and business rules, then creates or updates the right information in your ERP in seconds.
If something isn't clear or needs a decision, your team reviews it before anything moves forward.
Extraflow
Quotes and orders arrive via email or WhatsApp.
Extraflow interprets the data and sends it directly to your ERP. No copy-paste. No errors. Everything is automatic.
Extraflow checks supplier confirmations against your purchase orders and spots changes in price, quantity or delivery date.
The ERP stays up to date. Your purchasing team handles the exceptions.
Extraflow reads incoming invoices, checks them against the relevant orders and records the information in your ERP.
Your team reviews only what needs attention.
Give every sales rep instant access to your ERP.
While talking to a customer, reps can simply ask Extraflow:
They get the answer on the spot, in under 3 seconds, using live information from your systems.
Customer ready to order? The rep sends it straight to the ERP from the same conversation.
Case Studies
“We used to have 2 people manually processing around 700 orders. Today we handle 1,500 with just 1 person. What used to take minutes per order now takes seconds with Extraflow.”
Real results
After 90 days with Extraflow, a building materials distributor was processing more orders with less manual work.
| Metric | Before | After 90 days |
|---|---|---|
| Orders processed automaticallyAutomation rate | 0% | 100% |
| Time per orderProcessing time | ~10 min | <55 sec |
| Orders needing manual reviewException rate | 100% | 9% |
Once Extraflow is live, we track the same numbers and see how we're doing against them.
Your baseline. Your targets. Measured from day one.
FAQ
Our AI system helps your team process all the administrative work that supports the business. It flags inconsistencies, increases speed, and gives you faster cash flow.
No. Extraflow allows you to automate individual processes. Start with quotes if that’s where your team loses the most time, and scale automation as needs grow.
Extraflow automatically adapts to any request format. Whether the order arrives as a photo of a napkin, a WhatsApp message, or a simple email, our system extracts the relevant data, validates it, processes it, and enters it into your ERP. Even if important details are missing, Extraflow flags them for your review while managing everything else automatically.
From the moment we have the data, implementation usually takes about two weeks, depending on the scope of integration (ERP, Email, WhatsApp).
You’re not locked in. If automation or accuracy rates are below the agreed level, we work with you to adjust workflows, validation rules, or integrations at no extra cost. If you process less than expected, your billing adjusts accordingly. Everything is transparent.
Insights on automations, AI, and operational efficiency for SMEs.
Having the admin or comercial team copy-pasting orders from emails is a silent killer. We automated it straight to the ERP, killed the human errors, and finally let operations just run smoothly.
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