The Problem
Hundreds of emails, calls and WhatsApps with requests
Your Normal
- You receive hundreds of requests via email or WhatsApp
- Someone manually copies the data into the ERP
- Quotations, orders, and invoices are verified line by line
Result: Exhausted teams, dissatisfied customers, and delayed cash flow. Hiring more won’t solve it. It just makes the problem more expensive.
The Extraflow Approach
- Automation of quotations, orders, and invoice reconciliation
- No process changes required
- No need for additional hiring
Result: Teams free to do more valuable work, satisfied customers, and faster cash flow. Without increasing headcount.
How We Do It
Complete quotation-to-cash automation
- Quote and Order Processing
- Quotes and orders arrive via email or WhatsApp. Extraflow interprets the data and sends it directly to your ERP. No copy-paste. No errors. Everything is automatic.
- Automated Invoice Processing
- Invoices are reconciled with orders and automatically logged. Extraflow manages everything while keeping you in control with optional reviews.
- Smart Bank Reconciliation
- Transactions are automatically matched to invoices. Get instant visibility into what’s paid and what’s overdue. No manual work and no spreadsheets.
- Scale Seamlessly
- Once integrated, Extraflow processes thousands of orders and invoices per month without adding staff, overtime, or operational stress.
Case Studies
Direct and Clear ROI
I used to waste hours reading emails and manually entering orders; now everything appears pre-filled. I gain hours every day to perform more valuable tasks.
The ROI is clear; we managed to move people from this administrative work to other departments in the company. We were able to grow, and employees are happier.
Results-Based Automation
What's Included
Everything you need to scale
- End-to-End Automation: quotes, orders, invoices, and bank reconciliation
- Multi-System Integrations (ERP, WhatsApp, Email, Banks, Excel)
- No missed orders or lost invoices
- No need for additional hiring
- Continuous Support
Setup and Implementation
Performance Model
If automation or accuracy rates fall below expectations, you don't pay.
Explore ExtraflowFrequently Asked Questions
Our AI system helps your team process all the administrative work that supports the business. It flags inconsistencies, increases speed, and gives you faster cash flow.
No. Extraflow allows you to automate individual processes. Start with quotes if that’s where your team loses the most time, and scale automation as needs grow.
Extraflow automatically adapts to any request format. Whether the order arrives as a photo of a napkin, a WhatsApp message, or a simple email, our system extracts the relevant data, validates it, processes it, and enters it into your ERP. Even if important details are missing, Extraflow flags them for your review while managing everything else automatically.
From the moment we have the data, implementation usually takes about two weeks, depending on the scope of integration (ERP, Email, WhatsApp).
You’re not locked in. If automation or accuracy rates are below the agreed level, we work with you to adjust workflows, validation rules, or integrations at no extra cost. If you process less than expected, your billing adjusts accordingly. Everything is transparent.