95% of confirmations handled without a human · 83 hrs saved a month

Procurement automation that checks every supplier confirmation

Suppliers confirm orders by email, PDF and portal exports, each in their own format. Extraflow reads every confirmation, compares it line by line against your purchase order, and flags the price, quantity and delivery-date changes that need a decision.

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Live extraction

1Confirmation in

We integrate with every ERP

The cost of manual PO checking

Who is actually reading every supplier confirmation?

Confirmations arrive in a dozen formats. Someone opens each one, finds the matching PO, compares line by line, and updates the ERP when something moved.

7 min × 1,200 confirmations = 140 hours/month

to check one confirmation: ~7 min
of PO matching every month: ~140 hrs
on comparison work alone: ~1 FTE

In practice, most confirmations aren't needed and the price rise or the slipped date only surfaces when the invoice or the customer complains.

The cost of a missed change is never the seven minutes.

How procurement automation works

Extraflow matches every confirmation to its PO and surfaces only what changed.

01
Collect confirmations
Supplier confirmations, order acknowledgements and shipping notices are picked up automatically from email and attachments.
- Email
- PDF
- Excel
- Portal exports
- Scans
Match to the PO
Extraflow identifies the supplier and the purchase order behind each document, whatever format or reference the supplier uses.
Compare line by line
Prices, quantities, references and delivery dates are compared against your PO and your tolerance rules.
Update or escalate
Confirmations that match are posted to your ERP automatically. Anything outside tolerance goes to your buyer with the difference already highlighted.

Extraflow

Buying and selling documents, checked by the same engine.

Supplier confirmation matching

Every supplier confirms in their own way, a PDF, a portal export, a line in the body of an email.

“Confirmed, but 5 units short and shipping a week later”
“Price updated per our new tariff, effective this order”

Extraflow matches each one to your purchase order and shows exactly what changed: unit price, quantity, reference or delivery date. Your buyers spend their time on the exceptions.

95% processed without human intervention
83 hours of manual checking saved every month

Invoice checking

The same matching applies downstream: incoming invoices are checked against the PO and the confirmation before they reach approval.

Sales orders

The same engine handles the orders coming in from your customers.

Order processing automation

Purchasing without the paperwork

“Extraflow helped us scale without adding complexity or hiring more people. We now process orders 70% faster, which lets us ship sooner and grow sales.”

Hugo - COO

Real results

Every confirmation checked. Only the exceptions on a buyer's desk.

After 90 days of procurement automation, a distributor's purchasing team stopped comparing documents by hand.

Metric	Before	After 90 days
Confirmations checked automaticallyAutomation rate	0%	95%
Time per confirmationProcessing time	~7 min	<30 sec
Price and date changes caughtDetection rate	~60%	100%
Manual checking hoursEffort	140 hrs/mo	57 hrs/mo

Once Extraflow is live, we track the same numbers and see how we're doing against them.

Your baseline. Your targets. Measured from day one.

See a live example

FAQ

Procurement automation, answered

Procurement automation is software that handles the document work around purchasing: reading supplier confirmations, matching them to the right purchase order, checking prices, quantities and dates, and updating the ERP — leaving only genuine exceptions for a buyer.

It identifies the supplier and reads whatever reference the document carries — your PO number, their order number, or the line detail itself — and matches on content when no clean reference exists.

You set the tolerances. Typically a unit price above a threshold, a quantity short, a substituted reference, or a delivery date slipping past an agreed window. Anything inside tolerance posts automatically.

Yes. PDFs, spreadsheets, portal exports, scans and plain email bodies are all handled. Suppliers change nothing.

Yes — the same engine handles order processing and quote requests.

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