Quote requests answered in minutes, not days

Quote automation that turns every RFQ into a priced quote

Requests for quotes arrive as emails, WhatsApp messages and spreadsheets full of part numbers. Extraflow reads them, matches each line to your catalog, applies your price list and customer terms, and hands your team a quote ready to send.

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Live extraction

1Quote request in

We integrate with every ERP

The cost of slow quoting

How many deals are lost while a quote is being typed?

A request lands with twenty lines and no references. Someone has to decode what the customer means, find each product, check the price tier, build the document and send it back, usually a day or two later.

15 min × 800 quote requests = 200 hours/month

to price one request by hand: ~15 min
of quoting every month: ~200 hrs
before the customer hears back: 24–48 hrs

The supplier who answers first usually wins the order. Manual quoting makes speed a staffing problem.

Fast quotes are not a bigger team. They are a faster process.

How quote automation works

Extraflow reads the request, prices it against your catalog and gets the quote back the same hour.

01
Receive the request
RFQs arrive by email, WhatsApp or as attached spreadsheets and PDFs. Extraflow collects them automatically.
- Email
- WhatsApp
- PDF
- Excel
- Images
Read every line
It identifies the customer and each requested item, quantity and deadline, even when the request is free text with no part numbers.
Price it
Each line is matched to your catalog and priced with the customer's price list, discounts and terms. Missing or ambiguous lines are flagged, not guessed.
Quote and convert
The quote is created in your ERP ready to send. When the customer accepts, it becomes an order without anyone re-typing it.

Extraflow

From the request to the order, without re-entry.

Quote request processing

Quote requests rarely arrive in a neat format. They are emails with twenty lines, a spreadsheet, or a WhatsApp photo of a spec sheet.

“Please quote the attached list, 34 lines, best delivery”
“How much for 200 taps like the ones we bought in March?”

Extraflow reads each line, matches it to your catalog and applies the right price list — so your team reviews a finished quote instead of building one.

+500K SKUs priced from partial descriptions
Minutes from request to quote ready to send

Accepted quote → order

An accepted quote becomes an ERP order automatically, with the same lines and prices.

Order processing automation

Supplier pricing

Quoting something you have to buy in? Extraflow checks supplier confirmations against your PO.

Procurement automation

Quoting at speed

“Extraflow helped us scale without adding complexity or hiring more people. We now process orders 70% faster, which lets us ship sooner and grow sales.”

Hugo - COO

Real results

Quotes out the same hour, not the next day.

After 90 days of quote automation, a distributor was answering more requests with the same team.

Metric	Before	After 90 days
Time to send a quoteResponse time	24–48 hrs	<1 hr
Quote requests priced automaticallyAutomation rate	0%	92%
Time spent per requestProcessing time	~15 min	<2 min
Requests answered per monthThroughput	800	2,000+

Once Extraflow is live, we track the same numbers and see how we're doing against them.

Your baseline. Your targets. Measured from day one.

See a live example

FAQ

Quote automation, answered

Quote automation is software that reads an incoming request for quote, identifies every line, prices it against your catalog and terms, and produces a quote ready to send — without anyone typing the lines by hand.

Yes. Extraflow matches free-text descriptions against catalogs of over 500,000 SKUs and applies the customer's price list. Lines it cannot match confidently are escalated to your team.

Extraflow prepares the quote in your ERP. You decide whether your team sends it after review or whether straightforward requests go out automatically.

The accepted quote is converted into an order in your ERP with the same lines and prices. See order processing automation.

About two weeks from the moment we have your catalog, price lists and ERP access. Buying side too? See procurement automation.

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