100% of orders automated · <55 sec per order
Orders arrive by email, WhatsApp, PDF or Excel. Extraflow reads each one, matches the products against your catalog, validates quantities and prices, and creates the order in your ERP. No copy-paste, no re-keying, no typos.
The cost of manual order entry
An order lands in a shared inbox. Someone opens it, works out which customer sent it, hunts for the right SKUs, checks the price list, and types it into the ERP line by line.
10 min × 1,500 orders = 250 hours/month
Every hour spent re-typing an order is an hour not spent on customers — and a chance for a wrong SKU or a wrong quantity to reach the warehouse.
Peak season makes it worse, not better.
How order automation works
Orders arrive on the channels your customers already use. Extraflow picks them up automatically, with no change to how they buy.
It identifies the customer, the products, quantities, requested prices and delivery dates — even in free text with no reference numbers.
Every line is matched against your product catalog, customer record, price list and business rules. Catalogs over 500K SKUs are matched from partial or misspelled references.
The validated order is created in your ERP in seconds. Anything ambiguous is escalated to your team before it moves.
Extraflow
Orders arrive as emails, WhatsApp messages, PDFs, spreadsheets — or a photo of a handwritten note.
Extraflow extracts every line, matches it to your catalog and creates the order in your ERP. Your team only sees what genuinely needs a decision.
The same request often starts as a quote. Extraflow prices it against your list and turns the accepted quote into an order without re-entry.
Quote automationOnce the order is placed upstream, Extraflow checks each supplier confirmation against your PO.
Procurement automationOrder automation in the field
“We used to have 2 people manually processing around 700 orders. Today we handle 1,500 with just 1 person. What used to take minutes per order now takes seconds with Extraflow.”
Real results
After 90 days of order automation, a building materials distributor was processing more orders with less manual work.
| Metric | Before | After 90 days |
|---|---|---|
| Orders processed automaticallyAutomation rate | 0% | 100% |
| Time per orderProcessing time | ~10 min | <55 sec |
| Orders needing manual reviewException rate | 100% | 9% |
| Order entry errorsAccuracy | ~3% | <0.5% |
Once Extraflow is live, we track the same numbers and see how we're doing against them.
Your baseline. Your targets. Measured from day one.
FAQ
Extraflow monitors the channels your orders arrive on, reads each message or attachment, identifies customer, products, quantities and dates, validates them against your catalog and price list, and creates the order in your ERP. Typical end-to-end time is under a minute.
Email, WhatsApp, PDF, Excel, Word, scanned documents and photos — including handwritten notes. Your customers keep ordering exactly the way they do today.
Extraflow matches free-text descriptions against catalogs of over 500,000 SKUs. When a line is genuinely ambiguous, it is flagged for review instead of guessed at.
Yes. Extraflow writes orders into your ERP through its API or integration layer. Integration typically takes about two weeks from the moment we have the data.
Yes. Most teams start with orders and then add quote automation and procurement automation.
Insights on automations, AI, and operational efficiency for SMEs.
Having the admin or comercial team copy-pasting orders from emails is a silent killer. We automated it straight to the ERP, killed the human errors, and finally let operations just run smoothly.
Are manual order processes silently draining your profits and delaying critical shipments? Discover the hidden costs of copy-paste order entry and how to achieve significant ROI with automation.